1. What is This Document and Why Should You Read It?

This Privacy Notice explains how and why Vision Fusion (also referred to as “Vision Fusion”, “we”, “our”, and “us”) collects, uses, discloses, and otherwise processes personal data about individual users of our website www.visionfusion.com (the “Website”) or mobile applications (the “App”), and those that access our services through APIs and third parties (collectively, the “Services”), including Website Users, Buyers, and/or Professionals (whether prospective, current, or past), as well as people applying to work with us (together, “you”).

This Privacy Notice does not address data that is not subject to applicable data protection laws (such as de-identified or publicly available information). This Privacy Notice is also not a contract and does not create any legal rights or obligations not otherwise provided by law.

You should read this Privacy Notice so that you are informed about what we are doing with your personal data.

2. Our Data Protection Responsibilities

“Personal data” is any information that relates to an identifiable natural person. Your name, address, and contact details are examples of your personal data if they identify you.

The term “process” means any activity relating to personal data, including collection, storage, use, and transmission.

Whether you are a Buyer, a Professional, a Website User, or a Job Applicant for a vacancy at Vision Fusion (or a combination of those, as such terms are defined below), Vision Fusion is a “controller” of your personal data. This means that we make decisions about how and why we process your personal data and are responsible for making sure it is used in accordance with data protection laws. This Privacy Notice describes our privacy practices where we act as the controller of personal data. However, this Privacy Notice does not cover or address how our Professionals may process personal data when they provide their services.

3. What Types of Personal Data Do We Collect and Where Do We Get It From?

If you are reviewing this Privacy Notice, you will fall into at least one of the following categories of individuals about whom we process personal data:

(a) prospective, current, or past customers of Vision Fusion who register an account and/or submit a buyer request (“Buyers”);

(b) current or past individuals or businesses that register as Professionals on Vision Fusion to provide services to Buyers, or businesses we identify as being of interest to our Buyers and whom we may contact with potential business opportunities relating to our Buyers (“Professionals”);

(c) individuals accessing our Website (“Website Users”); and/or

(d) individuals applying for a job with us (“Job Applicants”).

Accordingly, we will collect and process different types of personal data about you depending on which of these categories are relevant to you. The different types of personal data that we collect and the sources we collect it from are summarized below.

4. Personal Data Categories

Depending on how you use our Website and Services, we will collect different types of personal data about you. This data might include your name, contact details, information about your business, any information you provide in correspondence with us, records of your transactions with us, and how you use our Services. We need these details to provide our Services to you. We have set out more specific details on the categories of personal data we collect and process about Buyers, Professionals, Job Applicants, and Website Users in Table A, available here.

We and our trusted third-party partners may collect personal data automatically through technologies like cookies, beacons, pixels, scripts, and SDKs about the devices and computers you use when you interact with our Website, App, and other Services, such as browser type, device type, language, operating system, the referring web page, pages visited, and hyperlinks clicked (collectively, “Usage Information”). We may also use third-party tools to collect Usage Information you provide to us or information about how you use the Services and may monitor and record your mouse movements, scrolling, clicks, and keystroke activity on the Services and other browsing, search, or purchasing behavior. These tools may also record Usage Information you enter when you interact with our Services or engage in chat or form features through our Services.

We may also collect personal data from other sources and third parties. For example, this data could come from our Website, your business website, as well as social media. More details about the sources from which we obtain personal data about Buyers, Professionals, Job Applicants, and Website Users can be found in Table B, available here.

5. How Do We Use Your Personal Data and Why

We process your personal data for particular purposes that are relevant to your relationship and engagement with us. We are required by law to always have a “lawful basis” for processing your personal data.

We use the personal data we collect for different reasons, including providing our Services to you or with you, communicating with you, verifying your identity, ensuring our Website and Services are functioning properly and providing the best services for you, keeping accurate records, and for legal reasons.

We rely on several different lawful grounds or ‘bases’ in order to process your personal data. These include that we have your consent to the processing, we need to process your personal data to enter into or perform a contract with you, we need to process your personal data to comply with our legal obligations, and/or the processing is necessary for our legitimate interests (or the legitimate interests of a third party).

More details on the purposes for which we process personal data on Buyers, Professionals, and Website Users, and the lawful bases we rely on, can be found in Table C, available here.

We may also receive, convert, or process your personal data to create de-identified, statistical, or aggregated information that can no longer reasonably be used to infer information about, or otherwise be linked to, a particular individual or household. We do this to better protect your privacy, or so that you are not identified or identifiable from it. We may use such data to conduct research and analysis, including to produce statistical research and reports and for other purposes outside the scope of this Privacy Notice. For example, to help us understand and improve the use of our Website.

6. Who Do We Share Your Personal Data With and Why?

Our core service is the facilitation of introductions between Buyers and Professionals. To perform these services, we will share information submitted in a request (including the Buyer name, email address, and phone number) with relevant third-party Professionals who choose to respond to the request.

In some cases where we are unable to match a Buyer with a relevant Professional, we may share the information submitted in a request (including the Buyer name, email address, and phone number) with third-party aggregators who will endeavor to match that Buyer with a relevant Professional. The third parties that we share personal data with include the companies listed in Table E here.

We may use certain trusted third-party companies and individuals to help us provide, analyze, and improve our Services (including but not limited to Buyer/Professional verification, data storage, maintenance services, database management, web analytics, payment processing, and improvements to our Services). These third parties will process your personal data on our behalf (as our processor). We will disclose your personal data to these parties so that they can perform those necessary functions.

We may also share your information with third parties who then use your personal data for their own purposes. For example, to process payments from you or where you choose to access our Services through such an application. These organizations will also use your personal data for their own, separate purposes (also as a “controller”) – they will have their own privacy notices which you should read, and they have their own responsibilities to comply with applicable data protection laws.

In certain circumstances, where necessary for the purposes outlined here, we will also disclose your personal data to:

(a) Vision Fusion affiliates;

(b) consultants and professional advisors including legal advisors, auditors, and accountants;

(c) business partners and joint ventures;

(d) a prospective seller or buyer of our business and their advisors or in connection with a business transaction or reorganization. Also, in the unlikely event of our bankruptcy, receivership, or insolvency, your personal data may be disclosed, transferred, or assigned to third parties in connection with the proceedings or disposition of our assets;

(e) insurers;

(f) courts, court-appointed persons/entities, receivers, and liquidators;

(g) third parties such as legal advisors and law enforcement where necessary to comply with a legal obligation, to enforce a contract, to prevent fraud, or to protect the rights, property, or safety of our employees, customers, or others;

(h) to governmental departments, local government, statutory and regulatory bodies including, in the UK, the Information Commissioner’s Office, the police, and tax authorities;

(i) with your consent or at your direction, we may disclose your personal data to certain other third parties or publicly;

(j) our marketing providers in order to advertise and communicate with you about the Services;

(k) with third-party ad networks and advertising partners to deliver advertising and personalized content on our Services, on other websites and services, and across other devices. These parties may collect information automatically from your browser or device when you visit our websites and other services through the use of cookies and related technologies; and

(l) your employer or colleagues if you interact with our Services in connection with your employment.

7. Where is Your Personal Data Transferred To?

When we share personal data about you, as set out above, this may include a transfer of your personal data to recipients outside the UK. If any disclosures of personal data mean that your personal data will be transferred outside the European Economic Area, we will only make that transfer in accordance with our obligations under applicable data protection laws.

8. How Long Do We Keep Your Personal Data For?

We will only retain your personal data for a limited period of time and for no longer than is necessary for the purposes for which we are processing it (including as necessary to comply with our legal or regulatory obligations, resolve disputes, and enforce our agreements).

Once retention of the personal data is no longer reasonably necessary for the purposes outlined in Table C, we will either delete or de-identify the personal data or, if that is not possible (for example, because personal data has been stored in backup archives), we will securely store the personal data and isolate it from further active processing until deletion or de-identification is possible.

9. What are Your Rights in Relation to Your Personal Data and How Can You Exercise Them?

You have certain legal rights in relation to any personal data about you that we hold. If you have any concerns or queries about this notice or how we process your personal data, please contact us using the details below. Each of these rights is subject to certain conditions and varies depending on your location or residency. Please refer to Table D, available here for information about your rights and the additional privacy choices that may be available to you.

The following privacy choices are made available to all individuals with whom we interact:

a. Communication Preferences
You may adjust the settings for receiving communications from us at any time by visiting the ‘notifications’ section of your profile, or by clicking ‘unsubscribe’ in any email you receive from us.

b. Automatic Data Collection Preferences
Certain of our Services may provide you the ability to adjust your preferences regarding our use of automatic data collection technologies that process Usage Information. For example, depending on where you are accessing the Services, there may be a “Cookie Preferences” manager linked in the footer of our Websites that allows you to adjust your preferences regarding certain automatic data collection technologies on the specific Website you are visiting. Note that any cookie preferences you express will only apply to the specific device and browser you are using at that time (which means you will need to change your preferences on each device and browser you use to interact with the specific Website you are visiting).

c. Targeted Advertising Preferences
We engage third parties to help us facilitate targeted advertising designed to show you personalized ads based on predictions of your preferences using personal data, including Usage Information. The data we and our third-party partners use for purposes of facilitating targeted advertising, and ancillary activities, are collected through various automatic data collection technologies, including cookies, web beacons, pixels, embedded scripts, mobile SDKs, location-identifying technologies, and logging technologies. We may share a common account identifier (such as a hashed email address or user ID) with our third-party advertising partners to help link the personal data we and our third-party partners collect to the same person or otherwise target advertising to an individual on a third-party website or platform.

10. Additional Region-Specific Privacy Disclosures

We may choose or be required by law to provide different or additional disclosures relating to the processing of personal data about residents of certain U.S. states. If you are a resident of the United States, please click here for Additional U.S.-Specific Privacy Disclosures.

11. Children’s Personal Data

Our Services are not directed to, and we do not intend to knowingly collect or solicit personal data from children under the age of 18. If an individual under the age of 18 has provided personal data to us, we encourage the child’s parent or guardian to contact us to request that we remove the personal data from our systems. If we learn that any personal data we collect has been provided by a child under the age of 18, we will promptly delete that personal data. Where a service category on the Website caters to children under the age of 18, only the personal data of the parent or guardian should be submitted to receive quotes from interested service providers.

12. Third-Party Websites and Services

Our Services may include links to third-party websites, plug-ins, applications, and other services. Except where we post, link to, or expressly adopt or refer to this Privacy Notice, this Privacy Notice does not apply to any personal data practices of third parties. To learn about the personal data practices of third parties, please visit their respective privacy notices.

13. Updates to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes to the type of personal data that we process and/or the way in which it is processed. We also encourage you to check this Privacy Notice regularly.

14. Contact Us

If you want more information about any of the subjects covered in this Privacy Notice, or if you would like to discuss any issues or concerns with us, you can contact us at privacy@visionfusion.com.